Instructions for Authors – paper deadline extended to 6 May

Melissa Bilec, University of Pittsburgh

Jun-ki Choi, University of Dayton

Jun-ki Choi, University of Dayton

Unlike prior symposiums, ISSST2013 will not rely on the IEEE Xplore to publish conference proceedings.  We’ve redesigned both the peer review and the publication process to enhance the quality and the visibility of the Proceedings.  We’re also trying to simplify the paper templates and production process process.

To manage this process, Melissa Bilec and Jun-ki Choi have volunteered to serve as co-editors of the ISSST2013 Proceedings.

The intent is to explore innovative approaches to the peer-review process using new software platforms, social media, and dialogue.  Overall, we’re leaving 17th century technology to experiment with 21st century technologies for scholarship.  For example, this year, the Proceedings can include papers, extended abstracts, and posters.  And unlike prior years, all authors will retain ownership of their work.

[Note: the deadline for both the full papers AND the student papers participating in the competition have both been extended to 6 May, 2013].

Following is a step-wise description for circulating your paper, poster, presentation, or extended abstract among the ISSST participants, and for publishing it as part of the Proceedings in an indexable, searchable, and archival record with its own Digital Object Identifier (DOI).

  1. Download the full paper MS-Word template.  (A LaTex template is available as zip file download from this link
  2. When you’ve finalized your submission  upload your file to (on or before 6 May) using the passcode in your acceptance email.
  3. To disseminate the papers in advance of ISSST2013, our staff will create a account for those participants that don’t already have one, and upload the symposium papers and extended abstracts behind a password-protected wall.  They will not be searchable nor accessible to the public, but everyone at ISSST2013 will be able to get them.
  4. Read the full papers on, especially those in your session.
  5. Using Box, comment directly on the papers that interest you.  These comments are not anonymous, but are part of peer-review.
  6. Authors may revise their papers at any time by uploading a new version to Box.  (The old version will be automatically saved on Box when you write a new file with the same name to the same folder).  Authors are expected to respond to comments, explaining how they’ve revised their paper or why they will not.
  7. Present your paper in real life (IRL) at ISSST2013.
  8. Use the IRL comments and questions that you receive from the audience, your Session Chair, and other participants as review feedback.
  9. When participating as an audience member IRL, make constructive comments on the audience review form and ask probing questions of the papers that others present.
  10. If you prefer that your work does not circulate beyond ISSST2013, then you do not need to do anything further.
  11. For those that want to publish their work in the Proceedings, upload a final version of your conference paper prior to 17 June.  Grant permission to ISSST to publish your paper (or poster) under a Creative Commons license (CC-BY) on  (ISSST staff will create an account for you if you don’t already have a figshare account).
  12. Record your unique DOI and update your c.v.!  (Note that readers can make additional comments on figshare and that you can discover how often your paper is downloaded by using the analytics provided by figshare).

The entire process is summarized in the Instructions for Authors.  It’s OK to post questions on the blog here about anything that isn’t clear at this stage.  The Editors and I will address them as quickly as we can.

We’ve anticipated some of those questions here:

Wait, what about the other options?  I was only planning on presenting — not doing a paper!

The other options remain: Present a paper, Present a poster, Presentation only, and No presentation, just participation.  Additionally, session Chairs will be seeking to bundle ISSST authors into special issue proposals that they will pitch the Editor’s at Friday’s Roundtable. 

Additionally, those authors that want to circulate a white paper exclusively among the conference participants, behind the password-protected wall on Box, can do that without their white papers being searchable or indexed.

This isn’t “peer-review” as I understand it.  Why the change?

In a previous post “The Parallel Sessions Should Be Part of Peer Review” we detailed a model of peer-review that transitions us from the bottleneck of assigned reviewers to a network model that connects authors and their audience directly.  This incorporates review feedback from multiple sources, and thru multiple media:

i.     Written comments from our community: allows all registered participants to access the papers and comment freely.

ii.     Audience comments:  Session Chairs will know which authors in their sessions are submitting full papers, and will help structure constructive feedback from the ISSST2013 audience.  In this way, the Session Chairs act as associate editors, and the presentation is part of peer review.

iii.     Revisions: Authors will be able to revise their ‘final’ papers up to 30 days following the conference, using the benefit of the comments they get thru Box and IRL, and the coaching provided by the Session Chairs.

To our knowledge, live peer review offers a way to distinguish our conference and ultimately foster deeper collaboration in a positive environment.

Melissa Bilec, Jun-Ki Choi, Tom Seager

3 thoughts on “Instructions for Authors – paper deadline extended to 6 May

  1. Thomas P Seager Post author

    The deadline for students participating in the paper competition has also been extended to 6 May. The original version of this post didn’t state that explicitly, but I’ve edited the post to make that note.

  2. Thomas P Seager Post author

    I got a question about the student POSTER competition, which reminded me that I didn’t really provide any info on posters in the article above. So I queried Gabrielle Gaustad, our poster Chair to ask if she’s formalized any instructions.

    It turns out that we don’t have a template or a title block or anything required for poster presentations. Just size requirements. This is from Gabrielle:

    “Posters will be mounted on foam core poster boards that are 36″ x 48″ (3/16″ thick), which will be mounted on easels, these will be provided. Supplies will be provided for mounting posters to the poster boards as well.

    Posters being considered for the student poster competition must be the size of the poster board or smaller (i.e., you may not bring a larger board and participate in the competition). Judging for the competition will be based equally on three categories: content, visual presentation, and oral presentation.”

  3. Pingback: Rolf Zwaan: Pre-publication Posting and Post-publication Review | ISSST2013 - Sustainable Systems & Technologies

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